Administration Manual - B.E.S.T. Undertaking.

1207
considered in the ensuing committee meeting are typed as fair copies in the form of agenda
for committee meeting. Thereafter Xerox coppies / Risograph copies are taken out for
preparing sets of Agenda. The copies of Agenda are arranged in order and index is prepared
thereof. The copies of Agenda are delivered to the Committee members at their residence. All
items included in the Agenda & placed before meeting of the BEST' Committee are recorded
in the register maintained for this purpose. Heads of Branches / Departments are responsible
to ensure that the items required to be placed before the BEST Committee are sent to the
Secretary well in advance before the ensuing committee meeting. Items if received after the
close of Agenda are normally included in the Agenda of the Committee meeting provided that
such items are of urgent nature, in which case the same are to be circulated to the
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members of the Committee for consideration as "urgent business" in the form of additional
Agenda and/or supplementary Agenda.
under :-
After consideration of Agenda by the B.E.S.& T.Committee, the items are divided as
a) Items considered by the B.E.S. & T. Committee but postponed for clarification or
additional information required from the administration in the light of discussion that
took place at the meeting, are to be entered in the register of B.E.S. & T. Committee
Resolution and forwarded to the department concerned for reports in the form of Notes
to the BEST Committee or otherwise. The relevant extracts of such resolution is
required to be looked into and further action is required to be taken by the departments
concerned. Further reports giving the required additional information as desired by the
members of the BEST Committee, when received from the concerned departments are
placed before the Committee subsequently.
b) The notes on certain items on the Agenda (Arising out of the discussion notes) are sent
to the departments concerned for the further reports etc. The reports when received are
put up to the Committee in the subsequent meeting. In case if a particular member of