Administration Manual - B.E.S.T. Undertaking.

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Capital inventory record in respect of Machine Tools, Loose Tools, Furniture
Office equipment of various dept. of the undertaking is recorded on the capital
inventory folder maintain for each dept.
There are all 54 such folders. The cost of the above said capital inventory items is
punched in the Material issue statement ( activity 8) punched on the basis of
material requisition issued by the concern dept for procurement of inventory
items. There after material requisitions received from EDP are sorted out and
preserve permanently.
Maintaining Motor vehicle inventory:-
Details record of the motor vehicle of the undertaking is maintained category wise
i.e. jeep ,lorry ,car etc. In inventory, details regarding description, cost of vehicle,
year of purchase is written. Every year this inventory register is certified by the
Sr . AOTE.
Maintaining inventory of DEA :-
Inventory details of departmental electrical appliances i.e. water cooler,
refrigerator provided to canteen and officer are maintained in DEA
Inventory.
Writing off various Assets :-
Scrapping proposal in respect of Machine Tools, Loose Tools, Furniture, Office
equipments, DEA on hire, Motor Vehicle received from the concerned dept. are
verified with the relevant inventory, accordingly remark is given in the proposal.
At the end of the year, copies of such sanction scrapping proposal received in the
dept., on the basis of same, Statement in respect of writing off assets i.e. Machine
Tools, Loose Tools, furniture, office equipment, Motor vehicles is prepared by
giving the necessary effects in the respective inventory folder.
Verifying of certified Inventory by MCA:-
On receipt of the certified inventory folder of various dept. as well as Motor
vehicle inventory and DEA on Hire inventory from C.A.S.. Same are produced to
MCA for their verification.
Initiating proposal of scrapping of Assets of the Accounts department.
To initiate proposal in respect of purchase of Furniture, Office equipment for
Accounts dept.
To initiate work requisitions in respect of repair of furniture, Tube light, Fan,
Electrical items etc.
To make an arrangement for sending of departmental scrapped stationary to
Oshiwara scrap yard.
SUPERVISOR NO.3