Administration Manual - B.E.S.T. Undertaking.

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Name, Check No., PS No., Designation, Date & reason of separation, Department
etc. The final dues bill has two major parts (I) Recovery ( II) Payment.
(I) Recovery deals with the excess wages paid to employees recovery of
uniform , recovery of quarters rent, electricity bill, grains etc.
(II) Payment deals with balance wages, D.A., overtime payment, incentive
bonus etc.
Whenever bills are prepared it is routed through various Departments so the recovery, if
any, against any employee can be incorporated in the bill. Lastly bill comes to Cash
Department. Final dues Section of Cash Department closes the bill and writes down the
amount in appropriate column ( i.e. amount recoverable from employee or amount
payable to employee ). Bill is then routed to Audit Department. After auditing the bill,
audit returns the bill to Cash Department. The bill ( according to the individual case
either cash/cheque voucher Nos. ) are given. If amount is below Rs. 1000/- cash voucher
No. is allotted and if amount of payment is more than Rs. 1000/- cheque is drawn. After
that allocation number is allocated according to different Account Heads of the Receipt
& Payment in Allocation Register. Intimation are sent to various Departments by giving
full details such as employee’s name, check no., PS No., Department, Date of Separation ,
Final Dues Bill NO., Amount due to him and Voucher No. Whenever Ex-employee gets
this identification slip duly certified and stamped by Department concerned employee
approaches counter No.3 and collects the payment.
DAILY CASH BALANCE REGISTER
This Register is maintained for all Banks having Current Account of the Undertaking.
It reflects all transactions carried out on day to day basis regarding receipts & payments.
On Receipt Side it includes :-
1. Electric Supply Income received from cash counters are deposited with Cash
Department Colaba and Cash Department ( North). The figure includes cheque as
well as cash banked with our banker. The figure is obtained from OAR and
CASH (N) figure is obtained over telephone.