Administration Manual - B.E.S.T. Undertaking.

2) To take the entry in Daily Register (maintained by this Supervisor) of each and
every JE advice.
3) To distribute the JE advices as follows –
a) monthly JE advices to Clerk-1 2) Other JE advices between Clerk-2 and the
Supervisor herself.
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4) After feeding the JE in the Computer rough printout of the same is taken out for
checking. After checking is done, necessary modification in the JE, if any, are made
and then final print out of JE is taken out.
5) JE Nos. are written in the Daily Register against the respective JE advices.
6) A movement register is also maintained by this Supervisor. A entry of the JE Nos.
is taken in this register before sending JE advices to respective Sections of the
Accounts Dept. for JE notings. After the JEs received from various Sections once
again entry to that effect is taken on the movement register against the respective JE
Nos.
7) All the JE’s are finally sent to Record Keeper for filing after taking necessary entry
in the movement to that effect .
8) In case of cash purchase JE advices received from M.M. Department, the Account
code written on each purchase form is checked and necessary modification if any on
the purchase form, are made before passing the Journey Entry.
9) To give feedback to the enquiries made by various Department regarding passing
of JE.
10) To send reminders to various Departments/Sections of the Accounts Departments
in case of Non-receipt of JE advice pertaining to monthly JE.
11) To attend the queries raised by Internal Auditor as well as MCA and to send the
reply in writing, if any modifications is made in the JE or a rectifying JE is passed in
respect of the queries raised by the Auditors.
12) To maintain record of LTA and Encashment paid during the financial year.
13) To make the correspondence with various Departments if the required supporting
documents are not attached to the JE advice.
14) To inform JE No. vide separate DL to some Departments as per their request.
15) Filing of all important papers viz. replies to MCA queries, copies of DLs sent to
other Department, copies of reminders, copies of LTA/Encashment cancellation
intimation, cancelled JEs, Remittance slip (Stores Department) etc.
Supervisor 3 , Sales Tax.: