Administration Manual - B.E.S.T. Undertaking.

972
Undertaking’s premises on personal or Undertaking’s business. They shall also be responsible for
verification of I/Cards of canteen staff and outside contractors and ensuring that the conditions
mentioned therein are strictly adhered to.
Duties :
It shall be the duty of ASI to :
i) verify the validity of Material dispatch notes presented at the gate & check the material going
out with it as per prescribed procedure;
ii) register the Material Despatch Note particulars in relevant Register;
iii) check the incoming material from the other depots with the MD notes;
iv) register the challans in the relevant Registers;
v) supervise loading of material in lorries;
vi) depute special S/Guard with the lorry going to Oshiwara Scrap Yard with valuable scrap;
vii) make enquiries with the outside visitors/merchants seeking entry to Undertaking’s premises
and allow them entries after getting their particulars noted in visitor’s register;
viii) inspect entry passes of the outside contractors and then allow the exact number of workers
inside the premises for carrying out work entrusted within specified timings;
ix) check the entry passes issued to launderers, Barbers, Cobbler & canteen staff in the depots to
ensure that passes are not misused and that the same are returned before the expiry of due date;
x) maintain register in which all ‘On test’ Bus, Gate passes
collected during 24 hrs. by the S/Guard should be recorded
and the passes returned to Engg. Dept. through dispatch
notes;
xi) perform duties of Havaldars during their absence;
xii) a) write in the dispatch book details of notes/reports/leave forms etc. being sent to H.O./other
departments as also to receive the dispatch and put up to the Divisional Officer and also to
maintain IN ward & OUT ward Register.