Administration Manual - B.E.S.T. Undertaking.

are to be represented either by new bills or cancellation
of cheques are to be passed with journal entries and
arrange for repayment to the concerned loanee/ witness of
members of staff.
Some cheques like HDFC Ltd., LIC H.F. Ltd. housing loan recoveries are
sent hand delivery also.
198
Daily about 20/25 consent letters (N.O.C.) from
the Undertaking to the Bank/Soc. who is disbursing loan
to Undertaking's employees, for which employees' latest
payslip is to be accounted practically and if found
sufficient, earnings N.O.C. (consent letters) are issued in
duplicate after due entries in our N.O.C. register. Even
non-eligible employees' payslips are also required to be
checked calculated when they approach us for N.O.C.
which consumed much time per case.
Inspite of all the table work many enquiries from the
Undertaking's employees for recoveries under 179/176
either personally or on phone and enquiries also from Co-
op. Banks/ Societies officials from their different branch
offices, are to be attended which also consume much time.
Yearly reconciliation work of Code 176/179 is also to be done by
verifying monthly total remittance to banks/societies retention and credit (C.R.)
item etc. for which personal visits to Accounts Deptt. are to be arranged for
several days and to tally the reconciliation with the final computer figures
available with Accounts Codes of the said payroll codes.
Clerk No. 5 :
About 160 Co-op. Banks/Patphedies and about 30 financial institutes loan
recoveries are effected through paysheet under code 176, 179 & 198 etc. The
deduction papers of each bank/societies are sorted out and arranged serially bankwsie
and advised to EDP Department through their format for punching and checked
out when received back. This programme is done cyclewise as per the dates of
closing programmed by EDP Department. In the same manner the stop letters
received from various banks/ societies are attended for the deletion under
codes 176, 179, 198, etc. from salaries of employees. To record all such entries in
the new inclusion register and stop register for our future records, cyclewise,