Administration Manual - B.E.S.T. Undertaking.

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main stores namely Transport-I, Transport-II, General
and Supply & Building. The inputs to this system are
the Stores Received Notes, Requisitions, S.V.
Documents, Credit and Debit adjustments, amendments
and Labour sheets, inter-store requisitions, etc.
The main outputs are Monthly Transaction Registers,
Invalid Transactions Registers, Account Codewise
summeries to Accounts Department and various other
reports. From the Labour documents, locationwise list
of completed and incomplete jobs are prepared.
The jobs are processed monthly. The job involves data
entry of above mentioned input documents. Some of the
data regarding requisitions is now being received from
the T-I/T-II Stores on Floppies from the On Line
Inventory system. The Master File is updated with the
valid transactions. The invalid transactions are
rejected and are highlighted in the invalid transactions
register. The Stores Accounts Section of M.M.
Department checks the invalid transactions Register
and gives the corrections of credit and debit
adjustments. After the Financial Year is over, the
closing of the accounts is done and the opening
balances for the next financial year are calculated. The
classification of `A’, `B’, `C’ class items and Non
moving items is done annually according to the norms
given by Materials Management Department and reports
are prepared.
4.1.2.1.5 Scholarship System:
This system is developed for processing the applications
of the scholarship to the employees’ children. The data
entry programms are given to the Welfare Department.
The data entry of the application forms for scholarship
is done by the staff of the Welfare Department. The
data of same is sent to the E.D.P. Department, Backbay,
where it is processed and the list of departmentwise
eligible and non-eligible cases is sent to the Welfare
Department for further action at their end. This is
yearly job.
4.1.2.1.6 Cheque System :
Daily about 4500 cheques from North and South
Sections of Cash Department are processed in night
shift. Bank Codewise lists of the cheques and the
summeries alongwith the cheques and the data for S.B.I.
for South on Floppy are sent to the Cash Department.
The data for North is sent by e.mail to the Bank of
Maharashtra.
4.1.2.2 COMPUTERISATION OF VARIOUS DEPARTMENTS:
4.1.2.2.1. Accounts Department: