Administration Manual - B.E.S.T. Undertaking.

Sr.
No.
Designation &
Grade
No. of
Posts
1547
Refund of Earnest Money and Security Deposits.
Handling of cases of Risk Purchases.
Issue of the materials against the proper requisitions. Ensure
that abnormal quantity is not issued to the departments.
While issuing, ‘principle of first come first out’ is to be
followed.
Maintenance of discipline in the section.
Development of vendors for supplying bus spares.
Allocation of duties to the staff working under him/her.
Controlling work of dispatch Section of T-I & T-II and
Overall control of Tender Control Unit (TCU) Section.
OCCASIONAL
DUTIES
Review of Bin cards of ‘A’ class items. Scrutiny of SV
Sheets and exception reports of E.D.P.
Reporting to Transportation Engg. Department regarding
abnormal consumption as well as over stock of the items.
Taking action for disposal of surplus stock after consulting
the user department. Scrutiny of computer reports.
To act as Secretary of the Tender Committee Meeting.
Meeting with the Officers of the Transportation &
Engineering Department. Holding meeting with Stores
Officers for explaining new procedures and to solve
difficulties.
Visit to storage places at various Depots once in a month.
Visit to suppliers’ factories for inspection and collection of
samples. To attend conferences.
To attend to legal matters pertaining to his/her section.
Duties & Responsibilities
Preparing confidential reports of the staff and officers under
his/her charge. Conducting Charge-sheet enquiries, hearing
appeals.
Make changes of staff whenever required.
Plan leave programme of officers and staff, preparation of
budget estimate and establishment schedule.
To perform any other duties as may be assigned from time to time
by A.G.M.(M)/C.M.M/Dy.C.M.M./M.M./D.M.M.
Reports to M.M. through D.M.M.
To perform emergency duties in case of emergency situations
To direct A/GVIII, A/GIX & A/GX to carry out emergency duties
in case of emergency situations.
AMM(SB)I&II THE RESPONSIBILITIES AND DUTIES OF ASST.