Administration Manual - B.E.S.T. Undertaking.

Sr.
No.
Designation &
Grade
Asst. General
Manager
(Materials)
A-1 (Sr.)
No. of
Posts
1
Duties & Responsibilities
AGM(M) is the Head of Materials
Management Department and is responsible
for purchases, storage and issue of all types
of materials required by the Undertaking.
The following functions are highlighted:
i) Forecasting of demands, determination of stock levels and
recoupment levels applicable to all purchases from time
to time after studying the past market position and
planned policies of the Management.
ii) Cost avoidance and cost reduction in purchases
iii) Reduction in inventory and improving service level.
iv) Initiating the policy on authorization of purchases and
selection of suppliers.
v) Controlling the system on reporting of quantity and quality
of materials.
vi) Ensuring proper maintenance of records, showing
authorization of the purchases, placing of orders, follow
up of delivery schedules, inspection, receipt and
accounting of materials purchased, payment to suppliers,
liquidating advance payments, etc.
vii) Avoidance of cases of double payment or over payment
by being vigilant at various stages of payment.
viii) Ensuring payments, according to the agreed payment
rates/terms
ix) Review of cases of over-stocking and
stoppage of work due to materials out of
stock.
x) Ensuring deliveries from suppliers, according to
schedules, levying of penalty in case of delayed supplies
and waiving of penalty in case of genuine suppliers.
xi) Handling cases of risk purchases.
xii) Acceptance and refund/forfeiture of Security
Deposits/Earnest Money Deposits against various tenders.
xiii) Registration of suppliers, renewal of registration after
scrutiny of the Performance Report of the registered
firm, cancellation of registration, refund/forfeiture of
Permanent Security Deposit.
xiv) Awarding contracts, according to powers delegated from
time to time.
xv) Sanctioning of leave, according to the powers delegated
from time to time.
xvi) Organization of work in the whole department and laying