Administration Manual - B.E.S.T. Undertaking.

1242
The incumbent of the said post has to assist the Chairman, Secretary, Deputy
Secretary, etc. in carrying out the day-to-day work pertaining to Chairman's Office.
1) To maintain the record of appointments with the Chairman received from various
parties.
2) To collect the information from various departments & to prepare draft replies to the
letters received by the Chairman for his approval
3) To prepare draft of speeches to be delivered by the Chairman at various functions.
4) To receive the visitors approaching the Chairman.
5) To scrutinize/arrange the agenda copies/minutes of BEST Committee meetings,
Corporation meetings & various Committees of Corporation, Group leaders
meetings in the Corporation addressed to the Chairman.
6) To attend to any such work as instructed by the Chairman.
7) To receive telephone calls from outside parties and connect the same to the Chairman
to convey the messages to the Chairman
8) To arrange visits of the Chairman to various Bus Depots, Bus Stations, Receiving
Stations, and other prominent places and inform the Head of the Departments
accordingly.
9) To arrange meeting in the Chairman's chamber in connection with various types of
matters, grievances with Municipal Councillors and other dignitaries.
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10) To arrange printing of letter heads, visiting cards, envelops, Diwali Greetings, etc.
for the official use of the Chairman.