Administration Manual - B.E.S.T. Undertaking.

Sorting of Job sheet and Material requisition every month.
J.E. Section & TDS Section.
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JE Section carries out the work of passing various types of Journal Entries
such as monthly JE, Rectification JE, advance liquidation JE etc. on the basis of JE
advices received from various departments of the Undertaking. TDS Section keeps
the record of TDS recovered from Contractors, Sub-contractors & Professionals and
TCS on sale of scrap. This Section issues TDS & TCS Certificate to concerned
Contractors, Sub- contractors & Professionals and bidders after remitting the amount
of TDS & TCS to Income Tax Authority. This Section also files quarterly e-TDS
and E-TCS Return on CD with NSDL.
OA 1
Supervisor 3
Clerk 5
Supervisor 1: (TDS Section & Sub-ledger Section)
The duties carried out by this Supervisor are as given below :-
1) To make the repayment of various types of loans raised by the Undertaking such as
Public Loan, Megacity Loan, DPDC loan, loan from Bank etc. as per the repayment
schedule received from the concerned financial Institution/Bank.
2) To make the payment of lease rentals on meters and buses to ICICI Ltd. and Bank
of India. To make the payment of commission to State Bank of India for payment of
interest on Public Loan as well as for repayment of Public Loan.
3) To prepare a Statement showing Opening balance on the loans outstanding, loans
raised during the financial year, loans repaid during the financial year, loans
outstanding at the end of the financial year, payment of interest on loans during the
financial year and payment of public loanwise Bank commission during the financial
year. This statement is given to Budget Department (Revised figures & Estimates),
MCA and to outside agencies as and when required by them.
4) To prepare and send a statement of outstanding loans at the end of the financial
year pertaining to Budget ‘C’ to MCGM is in order to publish the same in
Government Gazettee.
5) To send reminder letters after a period of every one and half month to New Delhi
regarding the required information for repayment of APDRP loan and to send one
copy of such letters to Mantralaya.
6) To look after the work of sinking Fund on Public Loan. This supervisor looks
after the work right from raising of Public Loan to repayment of Public Loan i.e. to
provide Sinking Fund instalments in the Books of A/cs , re-investment of interest
received on the securities held under the Sinking Fund Investment A/c, to prepare
monthly note of Sinking fund Investment for the approval of G.M., to pass the journal