Administration Manual - B.E.S.T. Undertaking.

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3. The BEST Committee Meeting intimation is required to be send to the concerned
Heads of Department!; as entered in the departmental books.
4. To check all the letters received from outside parties addressed to the G.M. AddI..G.M.
and Chairman and send the same to concerned departments every hour.
5. After the Committee Meeting, sanctioned B.C.R. are required to be entered in B.C.R..
Book and send the same to the concerned department by making respective entries in
the respective despatch book.
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6. To prepare the monthly statement of the letters received from the various departments
after analysing and. report the same to Secretary / Dy. Secretary in the form of register.
7. The letters received from the Consumers Department are Numbered in the prescribed
register and the same are despatched.
8. To collect the dispatch boxes received from Kassara, Dadar etc. and open the same.
After opening of the boxes, the letters are sorted out and same are despatched to the
concerned department by making entries in the prescribed register.
9. Similarly the dispatch received from various Heads of Departments Kassara, Dadar
etc. is being kept in the despatch boxes and after locking, the same are sent to Kassara,
Dadar etc. through dispatch vehicle.
10. To scrutinise various medical bills received from CPO, the bills are registered
departmentwise and send the same to the concerned departments by making entries in
the respective dispatch books.
Inward Section Clerk :-
Clerk Table No. 1 :-
Letters received in the Correspondence Department by post, by hand, registered post,
and speed post/courier are opened and marked with date and time by the Jamadar / Sepoy. The
concerned Clerk' has to, read all these letters careful1y and addressed to the concerned Head
of the Department after entering in General register. Subsequently he has to hand over the
marked letters to other 3 Clerks to enter in the register and despatch these letters to concerned
departments by making entries in the respective register and despatch books.