Administration Manual - B.E.S.T. Undertaking.

1212
Committee informing the date, time & venue of the B.E.S. & T. Committee meeting.
ii) Agenda: Literary meaning "things to be done". It is a statement showing the items or
subject matters that are to be considered in the forth coming meeting.
iii) Leave of absence: It denotes the intimation sent by the Committee Members to the
Secretary, of his intention of remaining absent on the day of meeting, on
- 18 -
the strength of which the reason for his remaining absent on the day of meeting is
recorded in the minutes.
iv) Quoram : It is the minimum number of members required to remain present during the
meeting in order to constitute a valid meeting, without which a meeting cannot be
validly proceed to or transact the business.
v) Minutes: Minutes is a record of1he proceedings of the business gone through at the
meeting. It may be in the following form :
a) A record of only the decisions reached in the form of the resolution passed,
or
b) A narration of the notes of the circumstances to a resolution. The narration precedes
a resolution. Where it is considered necessary to explain the circumstances in
which it cannot be passed.
vi) Interpellation: Questions asked when the meeting is in session are called
interpellations. These are generally asked in the meetings of Corporation, Legislative
Assembly. Interpella1ions concerning B.E.S. & T. Undertaking are forwarded to the
Undertaking for clarification / reply etc.
vii) Motion . : Motion is a formal proposal moved in n meeting on a matter requiring the
decision of the Committee.