Administration Manual - B.E.S.T. Undertaking.

A note be left in the Office about the linked file so as not to loose sight of it.
BOMB THREAT – SPECIFIC DUTIES
1039
1. No visitors be allowed entry in the Undertaking’s premises during the evening and night shifts.
During day time visitors will be allowed in only after giving them an Entry Pass, which will be
issued by the Security & Vigilance Department.
2. The entry pass will contain details, such as Name of the visitor, Time of his entry, business he
has with particular officer, Name of the Officer to whom the visitors want to see etc. Whilst
leaving the premises of the Undertaking the visitor will have to obtain the signature of the
officer to whom he had seen and the officer should note down departure time of the visitors.
Their entry pass will have to be deposited at the gate whilst going out.
3. Necessary information should be given to the Security Officer, Senior Officers and No.100 to
be dialed to summon the Police.
4. The Fire Fighting Equipments should be kept ready for action if required.
5. S/Guard posted at the road side worksites chowkey should ensure that no unauthorised person
visits worksites. They should keep vigil on the material stored and the cables laid but not
covered
6. Every bus/vehicle should be checked to see whether any unclaimed material is lying in it at the
gate before it enters the depot.
7. The Security staff should note down the Bus No., Vehicle No., with timings in the Post Diary,
after thorough check
8. Security Staff are instructed to check I/Cards of all the Officers and Staff Members strictly at
the entrance gate of the depot/premises.
9. No person should be allowed to enter in the depot premises after 18.00 hrs. except the
employees with proper I/Cards. Outsiders should not be allowed without valid reasons.
10. Activities of the Suppliers/Contractor’s labourers entering in
the depot premises with goods/vehicles should be watched
closely. They should not be allowed to move around freely in
the depot, except the place of their work.
11. The Officers of the Security and Vigilance Department should
pay surprise visits to depot premises to ensure that the
instructions are being followed strictly & staff is alert.