Administration Manual - B.E.S.T. Undertaking.

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the Committee required this information, the same is conveyed to him directly after
obtaining the reports from the concerned department with the approval of
Management.
c) Items postponed for any reason whatsoever shall be re-entered on the Agenda for
subsequent Committee Meeting.
d) After the meeting is over recorded resolution, conveying BEST Committee's orders are
forwarded to the departments concerned for information & necessary action, by the
Secretary.
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Preparation of Minutes of Committee Meetings
The minutes of the B.E.S & T. Committee meetings are prepared in Marathi by the Secretary.
The Secretary/Dy. Secretary invariably attends each Committee Meeting whenever held. Two
Stenographers (one Marathi & one English) also remain present in the meeting to note down
the proceedings of the meeting. The Secretary /Dy. Secretary also note down the contents of
the speeches made by the various members in the meeting, so as to enable him to prepare
minutes of the Committee meeting. Prior to the commencement of the business of the
Committee, the Chairman of the B.E.S & T. Committee decides, as to which items are going
to be taken up for consideration in the meeting and accordingly a list of items is prepared by
him, which the Secretary arranges to circulate in the meeting.
2. After the meeting the Secretary prepares a list of items approved, withdrawn, rejected,
postponed, not taken for discussion etc. as the case may be immediately, on the same day. The
Secretary prepares draft minutes of discussion part only with the help of contents noted by
him, as well as by the Stenographers who attend the meeting. He dictates the matter in
Marathi language. A complete set of the minutes is prepared where in all the items decided in
the meetings are included alongwith its respective resolution.
3. The work of compilation of minutes is being carried out by the Asst. Secretary/Clerk in the