Administration Manual - B.E.S.T. Undertaking.

(i)
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All claims against the Undertaking are for the correct amount for
which adequate sanction has been obtained and provision for
payment made;
(ii) invoices preferred are in the name of the Undertaking and have
been certified ‘ORIGINAL’ and when original is not available or is
misplaced, is marked ‘DUPLICATE’ with a certificate to that effect
being given by Assistant General Manager (Materials) or the officer
authorized by him;
(iii) contracts in respect of which payments have been certified are
approved by competent authorities within the scope of powers
delegated and are within provisions of the M.M.C. Act, 1888, as
amended upto date;
(iv) documents, on the basis of which payments are certified, are duly
stamped in the approved manner to avoid their second
(v)
presentation and consequent double payment;
all irregularities, errors, etc. noticed and duly reported to the
authorities concerned and are regularized to Audit’s satisfaction;
(vi) all corrections and/or alterations are duly authenticated by
AGM(M) or the officer authorized by AGM(M);
(vii) bills and other work entrusted are expeditiously dealt with within
reasonable time.
3.3 LOCATION:
The Sr. Audit Assistant (Materials Management) and his staff are
located in the Office of the AGM(A), Transport House, Mumbai-1.
Staffs of this section are also posted to work at Materials Management
Department situated at Dadar and Kussara.
3.4 DISTRIBUTION OF WORK:
The main functions of the Materials Management Audit Section are –
(a) Pre-audit of cash purchase forms and urgent cash
purchase forms of all the departments and purchase forms
other than cash purchase of Transportation Engineering
Department;
(b) Pre-audit of purchase orders and contract work orders
placed on outside parties;