Administration Manual - B.E.S.T. Undertaking.

3.6.2 In the case of Casual Contracts, when recoupment level is reached,
a re-order is placed for a pre-determined quantity ensuring at the same
time that the balance quantity available will cater to requirement
during the procurement period providing also a margin of safety stock.
3.6.3. In the case of Annual/Biannual contracts, it is assessed that the
quantity ordered will satisfy the mean expected demand during the 12
/ 24 months at the end of which the item concerned is re-ordered in
quantity varying to current demand of item, providing also a margin of
safety stock.
3.6.4. Items which have a regular rate of consumption in fairly large
quantities during a year are included in Annual/Biannual Contracts
and the rest in Casual Contracts.
3.6.5. Fixation of quantities for procurement is as per Circular Ref.
No.AGM(M)/F-8/2000 dtd. 31.8.2000.
3.6.6. Computerized Bin Cards are maintained in each Stores Depot for
recording:
(a) description;
(b) quantity received;
(c) issues made and
(d) progressive increasing or decreasing balances.
3.6.7 Bin Cards also indicate record of –
(a) monthly disbursements;
(b) average monthly consumption;
(c) minimum stock level and
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(d) particulars regarding last order placed and quantities
outstanding therein.