Administration Manual - B.E.S.T. Undertaking.

When an account is closed, and there is outstanding amount recoverable from a
consumer, the Security Deposit obtained by the Undertaking for regular payment of
Electricity Bills is adjusted against the outstandings and balance, if any, is refunded to
the consumer. Adjustment of Security Deposit against outstanding dues involves
debiting Deposit Account and crediting Electric Supply Debtors’ Account. However,
no journal entry is passed in each individual case but all such adjustments are noted in
the Deposit Adjustment Register when the deposit is adjusted and a consolidated
Journal Entry is prepared by the Consumers Department for the Financial Year.
The Entries in the Register are checked.
1) In the case of refund bills, when they are to be passed for payment;
2) Monthly in cases where full amount of Security Deposit is adjusted.
Adjustments in respect of Disconnected Consumers Ledgers are checked with the
Disconnected Consumers Ledger Register and the Deposit Register.
8.7.20 Recovery of cost of damage /burnt/stolen meter:
If the meter is found damaged or burnt, cost of meter is recovered through Electricity
bills i.e. the amount of cost of Meter is debited to Consumer’s A/c.
This Statement of recovery is checked with the postings of the Debit amounts in the
ledgers against individual accounts to ensure that correct amount is debited to the
account concerned.
If the Meter is found stolen, Consumer has to lodge police complaint and with a copy
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of FIR, the new meter is installed and the cost of Stolen Meter is recovered from the