Administration Manual - B.E.S.T. Undertaking.

2. Sr. Assistant in Grade A/G IX
Sr. Asst. is the overall incharge of the Administration. He looks after the Purchase, Establishment and other
general work of the office. 1 OA, 3 Supervisors, 2 Stenographers, 8 Clerks, 1 Sepoy and 1 Nawghany are working
under him. He looks after the purchase cash, stationary, Imprest Cash Register, uniform accessories and other
requirement of the Security & Vigilance Dept. He shall visit all Depots for control of stationary inventories. He gets
the work done from the administrative Staff / officer relating to the work as :
1. to sanction all types of bills
2. issue of Salary Certificates
3. Entry Passes/Parking permissions/ Identity Cards
4. Festival Advance – Payment advice to be sent to EDP/IA
5. Recovery Advices to be sent to ex-employee
6. Payment advice – acting arrangement/combination of appointment to be sent to STK/IA
3. Office Assistant in Grade A/G VIII
One OA is the incharge /looks after the administration of the Department. He looks after the general work
of the office and helps staff in day to day work and also assists Sr. Asstt. in Administration work.
One OA is working as PA to CSVO and carries out work assigned to him. He keeps CSVO informed of all
the confidential matters, meeting, rallies etc. He also has correspondence with Officers of various depots.
4. Supervisor in Grade A/G VII -
There are three posts of Supervisors. One Supervisor looks after the Establishment work of the Department.
Second Supervisor looks after the General matter and assist OA in day to day work. He helps Leave Clerk, Court
Clerk in their work. The third Supervisor is the incharge of the Clothing, Entry passes and various types of purchase
of the uniform accessories etc.
5. Stenographers in Grade A/G V
There are two posts of Stenographers. They carry out the work entrusted to them by CSVO/all Officers.
Their work is to take Dictations during Departmental Enquiries, Vigilance work, confidential reports etc. The
reports of Gate Meeting, theft, accident, assault report etc sent by the Officers are typed by them. In addition to this,
they carry general day to day work including departmental work.
6. Clerks in Grade A/G V
Their allocation of work is as under :
One Clerk looks after the Despatch Table – He receives & sends various files, letters, documents, other
correspondence to other departments. He procure stationary item from Wadala depot and deliver the same to all
Depots.
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