Administration Manual - B.E.S.T. Undertaking.

1180
Deposit, Quarter’s Deposit etc. All these payments are received at a Receiving
Counter generally called as ‘B’ Counter and receipts are issued to the
Depositor. Receipts of such payments received in post are forwarded to
Correspondence Department for delivery to party by post.
under :-
Types of payments received and procedure followed for the same are as
EARNEST MONEY DEPOSIT :
A copy of each Tender Form of the tenders invited by Materials
Management Department/Bus Reservation Section of Traffic Department is
sent to Cash Department (North). ‘B’ Counter Clerk enters the particulars of
these tenders in a Tender Diary maintained by him. When the Tenderer
approaches to deposit EMD at the counter, the ‘B’ Counter Clerk confirm the
day/time of opening the tender from the Tender Diary and amount of EMD to
be paid. Amount is then received and separate receipt for each tender is issued
to the party. Code NO. of A/c Head to be credited is noted on the receipt. (
A/c Code No. 200/153)
Consolidated list of EMD Receipts is prepared and sent to Materials
Management Department as an advice. This advice is required to be sent before
the time of Tender opening.
SECURITY DEPOSIT :