Administration Manual - B.E.S.T. Undertaking.

1092
cancelled and Time Keeping , Audit and EDP Departments are informed accordingly.
Based on the information given by Cash Department, the EDP Department includes
amount of unpaid wages of concerned staff in next month's salary under special payroll
code (099) which will not be considered for Income Tax, Provident Fund. etc. By this
the unpaid salary cases of staff is restricted to only three months. Due to this,
transferring all unpaid emoluments of staff pertaining to three years earlier period to
Bombay Labour Welfare Act, which is made applicable to this Undertaking, will also
minimised.
As indicated in the beginning of this manual, the salaries to various categories
of staff was disbursed on three different dates. However, due to the amalgamation of all
the three payments on a single day the Management has decided to disburse the salary
to all staff members on a single day preferably the second working day of following
month.
Our staff members avail various types of loans from the Banks where their salary
is being credited. In majority of the cases, after the disbursement of loan, Banks
request us to ensure that the concerned staff is not permitted to change his/her Bank
Account without their consent. With a view to ensure that our staff get required loan
and also to ensure repayment of loan, the staff member is asked to make an application
to the Bank stating that till repayment of loan, the Bank Account will not be changed.
This application is routed through Chief Accounts Officer & Financial Advisor ( CAO
& F.A.). Once CAO & FA's signature is obtained, the application is handed over to the
staff for onward submission to the Bank.
Based on the Xerox copy of the application made by the staff, Supdt.Cash informs
EDP to freeze the Bank Data of concerned staff. This freeze of data will continue till
the staff obtain “No Objection” from the concerned Bank for changing the Bank.
Record of such staff is also preserved in the Salary Section in a Register Form. Once
intimation about repayment of loan & interest is received from the bank advancing the
loan, requests from our staff for change of bank is entertained.
Funding of Account :
Every month, five days prior to date of settlement ( which is earlier day to date of
salary disbursement date ) the Clerk/Officer of Salary Section collect the floppy
containing the data about salary payment from EDP Department. Along with this
floppy, P.Sy. A of EDP Department also furnishes a statement giving the following
details :-
i) Date of settlement