Administration Manual - B.E.S.T. Undertaking.

1125
Major heads of payment can be highlighted such as TATA, Oil,Chassis, Cables,
Transformer, Society, Electricity Duty, FPS, P.F.Income Tax, Passanger &
Nutrition Tax, Salary, oil payment etc
2. For ‘E’ payment of Indian Oil Corporation ( i.e. Oil payment ), we are receiving
advice from Materials Management Department duly audited. After receiving
advice, details are being inputed in the computer in the Cash Department such as
date of booking, date of payment, companies name, amount etc.. After inputting
the details same advice is send to Accounts Department and Materials
Management Department through Audit Department for authorization. Funding
is done one day prior to value day in the HDFC Bank Account and after
authorization, funds are automatically transferred to IOC Account through the E
Net System.
3. Debit advice received by bank for various payments e.g. Bank Charges, Transfer
Charges, Payment of Telephone Bill through ECS etc. These figures are obtained
from Bank Statement received from Bank..
4. Encashment by OAP
For making cash payments from counter No. 4 i.e. LTA, Encashment, Medical
reimbursement and deputation etc. through petty cash. The cash is taken from
receipt section by encashing cheques as per requirement.
5. Dishonoured Cheques : All Debit Advices entered in Dishonoured Cehque
Register in OAR Section should have corresponding entry in Daily Cash
Balance Register on the date of Entry in Dishonour Cheque Register.
6. Adjustment through J/E.
The payment of casual labour is made through petty cash with OAP & same is
adjusted by passing J.E. J.E. is sent to Accounts Department through Audit for
further action.
Daily Payment total is taken to know total payment.
Cumulative receipt total Less Cumulative payment total is calculated on day to day
basis and reported to G.M. through CAO & F.A.