Administration Manual - B.E.S.T. Undertaking.

Sr.
No.
Designation &
Grade
No. of
Posts
1537
Suitably arranging the materials in the Transit Stores.
Drawing of SRNs in the case of accepted materials, sending
rejection memos in the case of rejected materials, ensuring
that the rejected materials are collected back by the suppliers.
In the case of advance payment purchase orders, it is to be
ensured that materials are not returned before the cost of the
material is refunded by the suppliers.
Follow up with the under writers for settling insurance
claims. Taking the accepted materials in stock and proper
stocking in the Workshop Stores.
Issue of the materials against the proper requisitions. Ensure
that abnormal quantity is not issued to the departments.
While issuing, ‘principle of first come first out’ is to be
followed.
Refund of Earnest Money and Security Deposits.
Handling of cases of Risk Purchases
Maintenance of discipline in the section.
Development of vendors for supplying bus spares.
Allocation of duties to the staff working under him/her.
Controlling work of dispatch Section of T-I & T-II and
Overall control of Workshop Stores.
OCCASIONAL DUTIES
Review of Bin cards of ‘A’ class items. Scrutiny of SV
Sheets and exception reports of E.D.P.
Reporting to Transportation Engg. Department regarding
abnormal consumption as well as over stock of the items.
Taking action for disposal of surplus stock after consulting
the user department. Scrutiny of computer reports.
To act as Secretary of the Tender Committee Meeting
Meeting with the Officers of the Transportation &
Engineering Department. Holding meeting with Stores
Officers for explaining new procedures and to solve
difficulties.
Duties & Responsibilities
Visit to storage places at various Depots once in a month.
Visit to suppliers’ factories for inspection and collection of
samples. To attend conferences.
To attend to legal matters pertaining to his/her section.
Preparing confidential reports of the staff and officers under
his/her charge. Conducting Charge-sheet enquiries, hearing
appeals.
Make changes of staff whenever required.
Plan leave programme of officers and staff, preparation of
budget estimate and establishment schedule.